Based on your registration, we will contact your supervisor by e-mail to request two documents. You will be in copy throughout our e-mail correspondence with your supervisor. In addition to requesting documents, we ask your company to confirm that they do not employ more than one J1 intern or trainee per 5 full-time employees (5: 1 ratio). Youi may also wish to clarify this yourself in advance to save time and costs.
Host Company Agreement
We will e-mail the Host Company Agreement and request the completed and signed contract. By signing the Host Company Agreement, your J1 host company verifies their compliance with the Regulations for the Exchange Visitor Program (22 CFR Part 62) of the US Department of State. Thus, your position qualifies as an internship or training, does not replace an American employee and must be understood as a cultural exchange program.
DS-7002 Training Internship Placement Plan
We will send your supervisor the Training Internship Placement Plan DS-7002. The first two sections cover company data such as the tax number, annual revenue, number of employees, workers' compensation insurance and, if applicable, the amount of a stipend or other forms of compensation.
The third section is divided into practical modules, so-called phases. Phases may either be a rotation through different departments or several modules in the same department. The phases serve to show a structured professional development.
Each phase asks for information about the intern’s/trainee’s role, goals and objectives, qualification of the supervisor, specific skills to be learned, method of supervision, evaluation, and planned cultural activities.
Interns generally only have to go through one phase. An exception is an internship in the field of Hospitality & Tourism which does require phases. For example, a six-month internship in a hotel requires three phases.
Trainees must go through several phases in the DS-7002 in all traineeship areas, with no module lasting more than four months.
In addition to the questions about the content of the tasks and projects, the role and function of the trainee, the method of the guidance, the supervisor's qualifications, the success of the learner etc., there is also a question of planned cultural activities for each phase during the J1 cultural exchange program can. It is important that you will have the opportunity to get to know the American way of life outside the company day, as the J1 category serves to support cultural diplomacy and international understanding.